Types Of Measurement
- With all types of Measurement, the SAME Official Measurer involved CANNOT do CONSECUTIVE Measurements.
- Only one Official Measurer is required for Annual Measurements.
- Animals cannot be measured until they are four years old. N.B. Age is computed as follows - A horse/pony is regarded as being one year old on 1st January next after the year in which it was foaled, and becomes two years old on the following 1st January and so on.
- Annual Measurements are issued for horses and ponies of four, five and six years of age, or any animal aged seven years of over which is presented for its first Measurement unless a Gold Measurement is requested.
- Animals may be measured at any time of the year. All Annual Measurements expire on the 31st December in the year of Measurement.
- Every animal regardless of its age has to have at least one Annual Measurement before it can have a Full Measurement.
- Annual Measurements cannot be carried out on any animal eligible for a Full Measurement.
- Animals cannot be measured for a second or third Annual or a Full Measurement until the previous Measurement which must not previously have been declared invalid has expired, i.e. after 31st December following the last Measurement, except in the case of Re-Measurements.
- Annual Measurements issued to horses/ponies of four, five and six years can be re-measured under the Board’s direction. Please refer to Rule 18.
- Only one Official Measurer is required for a Full Measurement.
- Horses and ponies seven years and over are eligible for Full Measurements, provided that they have had one valid Annual Measurement.
- Two Official Measurers are required for a Gold Measurement.
- Gold Measurements can be carried out on animals aged seven years or older and have not had a Full Measurement whether or not they have had a valid Annual Measurement.
- Requests for a Gold Measurement must be made to the Secretary and on paying the fee, two Official Measurers and a Joint Measurement Board Steward will be appointed and a date and time set for the Measurement to take place.
- The Joint Measurement Board Steward must be present and is responsible for ensuring that the Measurement procedure is adhered to.
- Animals of any age that have had a Gold Measurement can only be re-measured at the Stewards of the Joint Measurement Board’s absolute discretion.
- This procedure is in the form of a Measurement performed by two Referees (Official Measurers) in the presence of a Steward appointed by the Stewards of The Joint Measurement Board Ltd. These are only carried out after an objection is received. Requests for a Re-Measurement should be made to the Secretariat in writing.
Reasons for which a Re-Measurement may be arranged
- The following types of Objection exist:
a) An adult exhibitor or competitor who has an animal competing in the same class at a show or the same pony race. In the event of the exhibitor or competitor being a minor, the objection may be made by their accredited representative. The identity of an objector, the date of the event and the class or race will not be disclosed.
b) The Chairman or Secretary on behalf of the Show Executive.
c) The Judge(s) of a class in which an animal is competing through the relevant affiliated society/ organisation’.
d) At the owner’s request to The Joint Measurement Board Limited.
e) At one of the Member Society’s request at their absolute discretion to The Joint Measurement Board Limited.
f) On the instructions of the Stewards of The Joint Measurement Board Limited who can require a Re-Measurement of any animal that has had any type of Measurement at their absolute discretion.
- When an objection is made under against an animal the Objector must inform The Joint Measurement Board Limited of the Objection within 21 days of the class or race. Details of the animal’s name, the class or race and show or race meeting involved and the name of its owner must be included together with the fee and documentary evidence that this animal and the Objector's animal were in the class or race must be enclosed. Requests for re-measuring above must be made by recorded letter or email and accompanied by the appropriate fee when relevant. The Secretary will initiate the Re-Measurement procedure on receipt of the notice and fee. Please note the fee is non refundable regardless of the result.
Re-Measurement – procedure:
20. The Secretary will inform the owner that an Objection has been raised and/or a Re-Measurement is required and will arrange for the Re-Measurement to take place at the earliest possible date. The Secretary will arrange the appointment with the owner and will notify the Referees and Steward, who will attend, and will notify, if applicable, the objector or the representative of the Member Society of the time and place of Re-Measurement.
- The owner/ agent of the animal is obliged to arrange for it to be presented for Re-Measurement if so requested. The Board will expect the full co-operation of the owner or agent to avoid any delay.
- The Re-Measurement must take place within 20 working days of the date of informing the owner that a Re-Measurement is required. After that period of time the current height Measurement will become invalid.
- After 20 working days animals cannot be presented for Re-Measurement except in very exceptional circumstances and only at the discretion of the Stewards after discussion at the next Board Meeting.
- The Re-Measurement must take place unless the request or objection is withdrawn by the Stewards or body making it.
- If a Re-Measurement is arranged and the appointment is cancelled or postponed for any reason by the owner of the animal, their agent, or authorised representative, a minimum fee of £100.00 will be made.
- For the avoidance of doubt informing the owner or notification of the owner will be deemed to have occurred if the owner, the last known owner, the owner’s authorised representative, the owner’s agent, the last known owner’s agent or producer has been informed or notified in writing by letter sent to their last known address or email sent to their last known email address.
21. A Measurement will be declared invalid in the following circumstances:
- Any fees associated with the Measurement are unpaid or the owner of the animal concerned is in debt to the Board or a Member Society for this or any other Measurement.
- A Re-Measurement is not done within 20 working days of notification to the owner.
- A prohibited substance is found in a blood sample taken at the time of a Measurement or Re-Measurement.
Preparation and Venue for Measurement
- All Measurements must be carried out on an Official Measurement pad by an Official Measurer. It is the responsibility of the owner, and in his interests, to ensure that the animal is well handled, accustomed to the application of a measuring stick, and correctly prepared for Measurement. (See our advice sheet).
The animal must have all four shoes removed and the feet must be correctly prepared and balanced as for shoeing with the wall taken down level with the bearing edge of the sole.
- The owner is responsible for ensuring that the animal’s name submitted on the application form is identical to that printed in the animal’s passport by the Passport Issuer (i.e. not competition name or stable name etc.).
- Having applied and paid for the Measurement, owners must communicate directly with the Official Measurer.
- An Official Measurer cannot measure any animal where a conflict of interest may arise. For the avoidance of doubt the Stewards of the Joint Measurement Board Limited will not accept Measurements carried out on any animal owned, part owned, leased or loaned to, sold by or produced by:
a) the Official Measurer concerned,
b) a member of the Official Measurer’s family (including partner) or
c) household or a business partner.
If an Official Measurer is in any doubt about a possible conflict of interest he or she is advised to discuss the matter with the Joint Measurement Board office.
- The owner is required to present the passport and payment receipt. The Official Measurer should check the database to determine any earlier Measurements.
The procedure is the same for all types of Measurement, the only difference is the number of personnel appointed by the JMB.
- The Official Measurer or the Referees must satisfy themselves as to the identification of the animal being offered for Measurement. In circumstances where the diagrammatic identification available contains minor inaccuracies (the decision as to whether or not inaccuracies are minor is to be at the absolute discretion of the Official Measurer or the Referees when compared with the markings of the animal presented and where the microchip confirms the identity of the animal, the information contained in the microchip will take precedence. In the event that the Official Measurer or the Referees are unable, to their satisfaction, to identify accurately the animal being presented for Measurement or Re-Measurement then the Measurement process must be suspended pending a report being submitted to the Secretary. The animal must be examined for the presence of a microchip with a scanner. If no microchip is found a microchip must be inserted, at the owner’s expense, immediately after Measurement. The information from the microchip will take precedence over any other form of identification including diagrams. If more than one microchip is found, then the one conforming to the registration documentation will be construed as the identifying microchip. If there is no microchip found as in keeping with the one stated in documentation to be present or if one is found that does not conform to the registration documentation the Official Measurer will cease the Measurement procedure pending clarification as to identity of the horse or pony. All costs incurred in any such clarification and rearrangements for measuring will be at the owner/ keeper’s expense and any money already held by the Joint Measurement Board Ltd will be used to defray any costs incurred by the Measurer(s) or Stewards in line with the failure to attend policy regarding costs as set out above
- The name of the animal written on the form must be the same as that printed in the passport. Competition names, stable names or names not as printed on the passport and not as registered with the passport issuer will not be accepted and any subsequent correction will only be made after the change of name fee is paid. Un-named animals must be named with the Passport issuer before they are measured.
- If the animal has a Joint Measurement Board Limited Measurement Certificate the Official Measurer MUST NOT complete any part of the certificate. If the animal’s passport contains a Joint Measurement Board Limited page the Official Measurer MUST NOT complete any part of the page.
- The animal should be handled quietly and allowed to relax before Measurement is attempted. The animal should be positioned for Measurement with the front legs parallel and perpendicular; the toes of the front feet should be in line, allowing not more than 1.5 cm (½ in) difference. Both hind feet must be taking weight and as near perpendicular as possible; the toes of the hind feet should be not more than 15cm (6 in) out of line with each other.
- The animal’s head must be in its natural position in relation to its neck, positioned so that the eye is neither more than 8 cm (3in) below, nor more than 8 cm (3 in) above the highest point of the withers.
- The Measurement must be taken at the highest point of the withers, (i.e. immediately above the spinous process of the 5th thoracic vertebra), which at the discretion of the Official Measurer or Referees, may be identified, by palpation and if necessary be marked before any Measurements are made.
- The veterinary surgeon carrying out the Measurement has the responsibility that the stick they use is an accurate one; it must have been certified by a Weights and Measures or Trading Standards Officer no more than four years previously. The stick must be fitted with a spirit level and must be shod with metal.
- The Measurement, which must be done by an Official Measurer (or in the case of a Re-Measurement, by Referees) must be the lowest truly relaxed height of the animal.
- The animal must be allowed to stand on the measuring pad for at least 20 minutes before a Measurement is recorded.
- If the animal on presentation to an Official Measurer or Referees is in his/her opinion unfit to be measured for any reason, or is presented with evidence of improper preparation, or the conditions for Measurement are unacceptable, the owner shall be informed that the animal will be measured at a later date, when it is in a fit condition to be measured or in the case of a Re-Measurement any subsequent Re-Measurement will only be carried out at the absolute discretion of the Stewards.
Animals must be presented in a healthy working condition which in the opinion of the Official Measurer or Referees approximates to the fitness and condition in which it will compete. The Official Measurer’s or Referee’s decision as to the fitness and preparation for Measurement shall be final. Any extra costs incurred by the enforcement of this rule will be at the owner’s expense. Official Measurers, or the Board in the case of a Measurement for a Gold Measurement or a Re-Measurement, can at their discretion make a charge for an abandoned Measurement or Re-Measurement.
- If a Measurement is received by the Joint Measurement Board office that, in the opinion of the Stewards, records a height that is significantly different to a previous Measurement, (currently 2cms), the animal will be re-measured by Referees at the owner's expense unless the Stewards accept that information from the Official Measurers, last and previous, and/or owners/ agents explains the difference.
- The Measurement Form MUST BE SUBMITTED ONLINE AS SOON AS POSSIBLE by the Official Measurer or Referees, regardless of the outcome of the Measurement, with a report if necessary. Upon receipt of the Measurement will be added to the database subject to all conditions having been obeyed.
- The animal must not be in receipt of any Prohibited Substance (see definition below). If the Official Measurer (or Referees in the case of a Re-Measurement) considers it necessary, or if instructed to by the Stewards, a blood sample will be taken for analysis. If this course of action is taken and tests show the presence of a Prohibited Substance, the case will be referred to the Member Society with which the animal is registered for action to be taken. The Measurement will be declared invalid.
- A Prohibited Substance means a substance which: originates externally to the horse, whether or not it is endogenous to it, and, is listed in any of the categories specified in the Rules of Racing published by the British Horseracing Authority and includes the metabolites of the substance and the isomers of the substance and the metabolites. The horse or pony must not receive any substance on the day of Measurement or Re-Measurement (whether by injection, orally or by any other method) other than normal feed and water offered by mouth until it has been measured or re-measured.
Gold and Re-Measurement Procedure
- The procedure is as for an Annual of Full Measurement (see above) except that two Official Measurers will identify and measure the animal.
- The decision of the Official Measurers concerning the height of the animal shall be final and binding.
- In the event of disagreement between the two Official Measurers a report will be prepared by the Measurers and the Steward attending and submitted to the Joint Measurement Board Ltd for consideration by the Board at their next available meeting.
- When Measurements or Re-Measurements are submitted to The Joint Measurement Board Ltd by the Official Measurer or Referees they will be checked and entered onto the database as soon as possible.
- Measurement details will be available online as soon as possible and normally within 3 working days of all required information being available.
- It is up to owners or their agents to inform and send details of Measurements to interested parties such as a Member Society or show. Owners can view the Measurement online
Re-Measurement – persons present
- Besides the Official Measurers/ Referees and the Steward only the owner or his representative, a horse handler, the objector or his representative and an official from the Member Society may be present at the Re-Measurement and NO OTHERS. In no circumstances whatsoever will the Re-Measurement be delayed due to the absence of the objecting party or their representative or official from the Member Society. The role of the objector is for the purpose of identifying the animal only. The Referees may, at their discretion, and for the purpose of the re- Measurement, require that all, except the horse handler and the Steward, leave the area while the Re-Measurement is being carried out.
Re-Measurement – person responsible
- The Steward must be present and is responsible for ensuring that the Re-Measurement procedure is adhered to. The Steward will make a report on the Re-Measurement in writing to The Joint Measurement Board Limited.
- A blood sample will be taken for testing after the final Measurement. If tests show the presence of a Prohibited Substance, the case will be referred to the Member Society with which the animal is registered for action to be taken. The Measurement will be declared invalid.
Photographs and video recording
- The Steward and/or the Official Measurers/ Referees may take photographs or make a video recording of any part or parts of the animal at any stage of the Re-Measurement.
Re-Measurement – Result
- The decision of the Official Measurers/ Referees concerning the height of the animal shall be final and binding. In the event of disagreement between the two Official Measurers a report will be prepared by the Measurers and the Steward attending and submitted to the Joint Measurement Board Ltd for consideration by the board at their next available meeting. When an animal that has had an Annual Measurement is re-measured as a 4, 5 or 6 year old by Referees, for whatever reason, that animal cannot be measured again under the Rules of the Board whilst that Annual Measurement remains valid (i.e. until after the following 31st December) except by order of the Board.
When an animal that has had a Full Measurement is re-measured by Referees, for whatever reason, that animal cannot be re-measured again under the rules of The Joint Measurement Board Limited except by order of the Board.
When an adult animal (i.e. aged seven years or over) that has had an Annual Measurement is re-measured for whatever reason, that animal will be deemed to have had a Full Measurement as a result of the Re-Measurement, and cannot be measured again under the Rules of the Board except by order of the Board.
- The Joint Measurement Board Limited will report the result to the objector (if applicable) and the Member Society (if known). It will also appear on the Board’s website.
Death of Horse –
- Death of a horse should be reported to the Secretary.